What is MetaContratas?

It is a web application that facilitates considerably the management of all the documentation related to subcontracting (companies, employees, machines, etc.) and that allows to have a full control over the documents required for business coordination:

Documents related to the Occupational Risk Prevention
Social Security
Tax Agencies, etc.

Developed for any type of setting

Setting 1

The contracting company manage the application and define the documents to be require to the subcontract.

Setting 2

The subcontracted company has the administrator role and manage the application.

Setting 3

This setting arises from the relation between contracting companies and many subcontracts.

Can I access information from any workplace or center?

Yes. MetaContratas is a SaaS web application (Software as a Service), so you can get access from any center or workplace with an internet connection. MetaContratas is designed to:

Companies with a workplace
Companies with many workplaces
Company group with their respective workplaces

The information is available instantly, getting to know whether an employee has permission to enter the workplace.

Who enters the information in MetaContratas?

We have all the possible options available according to the setting and what was required as the most convenient. So, information can be entered by subcontracts, the main company or even a third company managing all this documentation.

It is also available a mixed option. This option would allow, for example, certain subcontracts may enter directly the documentation and other subcontracts may send it to the main company or manager to be entered.

Either way, the final result is a database with the documentation centralized and available from any workplace or center of the main company.

Do all the users has the same permissions?

NO. There could be may types of users, each one with different rights and permissions according to what they can do or which workplaces and documents they can manage (the app can be set up so that the users can only have access to the documents affecting their departments). The app can also be set up assigning different languages to each user.

Users of managing company

Profiles can be created according to the needs of each department (ORP, Access Control, Purchasing, etc.)

Users of subcontracted companies

In this case, each user could only access and edit the employees and machines of their own company

Users of client contracting companies

This type of users only has viewing access to see the information related to their companies

Languages available

Spanish – Catalan – Basque – English – Portuguese – French – Italian – Romanian – Polish

How can clients, companies, main contractors, etc., access the information and documents?

When a contracting company were not the app manager (i.e., a temporary employment agency has many contracting clients), there are two ways to send to the users the information and documents:

1

You can provide them an user so that they can access directly and check the information and documentation required (of employees and machines).

Of course, they could only have access to the documentation they are concerned

2

You can export the information and documentation needed with an export tool. It will provide an Excel spreadsheet with a list of companies and employees, and the resulting information of the documentation status by means of a colour code.

The documents could be linked to the Excel spreadsheet to be displayed with no need to access to the platform.

Who validates the documentation entered?

1. The company contracting the app

2. Our team that, in addition to the software, provides a comprehensive service of document validation. We carry out all the regular tasks the platform can do; you can check it on the table below.

The regular tasks to be carried out by the platform are:

– Set up and installation of the app, types of document to be required, creation of workplaces/centers

– Training and technical support for all subcontract companies using the platform

– Creation of companies and users to access

– Validation of all documents entered by a team of Occupational Risk Prevention Technicians

Comprehensive validation service

24 working hours*

Possibility of urgent validation

Forget about the tasks

We set up the application and get it ready to use

We provide technical support and training to subcontracted companies

No hidden costs

*24 working hours

Which documents may be managed?

The contractor can define all those documents to be required. Each document is assigned a validity time, as well as a notice period. The application will send automatically an e-mail to the subcontract every time the document is about to expire, according to the notice days defined for each document.

The documents may relate to companies, employees or machines and vehicles and may be also related to Occupational Risk Prevention, Social Security or any other technical or administrative document.

The information is managed at a subcontract or employee level?

It is managed at both levels. With MetaContratas, you can get to know all the documentation required to a subcontract and which is already provided, but also you can have a detailed knowledge of each subcontracted employee and/or machine

The available and validated documents appear in green

The pending-to-validate documents appear in orange

The missing or expired documents appear in red

All employees are required the same documents?

NO. With MetaContratas, managers can define “special situations” for those activities which require extra documentation. Companies, for example, depending on job function (crane operator, high altitude work, freelancers, foreign workers, etc.)

Employees will be asked to provide documents generally required to all employees of their company, in addition to those required if they meet one or more special situations.

Special situations	Document required
Freelancer	Last fiscal receipt
Foreign employee	Residence permit
Crane operator	Crane license
Forklift driver	Forklift license
Cook	Food-handling license

Is information automatically extracted from the documents?

From certain documents, YES. In the case of certain official documents, when the document is entered in the application, two processes take place:

1

Employees matching with the document uploaded and the MetaContratas applcation, information is automatically extracted and the database is updated.

2

Unnecessary information (economic, bonus, etc.) is hidden, as well as those employees not working with the contractor in compliance with the GDPR.

When an automatically-processing document of a subcontract working for different subcontracting companies, the application creates a document for each of them, leaving visible the information of the employees of each contractor

Can the contractor send information to the subcontracts?

Yes. There is a feature with which the contractor upload the documents so that the subcontract may download them from the application. Those documents may be general or specific to a workplace or center (safety plan, videos, etc.)

This way, there is a centralized site to enter the docmentation for the subcontracts.

The documents may have any format or type.

APP available

MetaContratas has also its own Android application (iOS app is being developed) with many advantages such as:

– QR scan for access control. You could know if an user has all the documentation in order and validated in OK just scanning a QR code. Save problems, so that you will know that every employee in the workplaces has the documentation up-to-date and in order.

– Voice search: You can search for employees just by saying their names. No need to touch your device if you are wearing gloves.

– Download documents into your device: Download the documents into your tablet or smartphone.

MetaBox. Upload and assign documents automatically

It’s not necessary anymore to login in MetaContratas to upload a document. Just drag and drop them into the folder MetaBox of your PC and they will be entered and assigned properly to the correct company or employee. No more waiting times!

MetaContratas is once again in the forefront of progress and becomes the groundbreaking software of subcontract documentation management.

Differences between MetaContratas and other CBA softwares

It hides undue information in administrative documents

Possibility to define all additional data (metadata) about any type of document

Display documents with no need to download them

We sign a GDPR contract with each subcontract company

Automatic upload of documentation to the web (MetaBox)

Possibility to install the application on the client servers

Exportation of an Excel spreadsheet with the documents attached to the file

Own app for smartphones and tablets

Can MetaContratas be integrated with other apps?

Yes.

MetaData is a custom software development company with a significant experience in integrating applications. In each case, we study the client’s integration needs and we develop an ad hoc interface with the specific application.

For example, we can develop an interface with the presence control application to automatically enable or disable the access cards when the employees don’t have the documentation in order.

Free migration

We help you to migrate to our platform

Just provide us or let us access the documents and the information from the other platform, we will prepare it for free and get the application completely ready.